Important: Before you fill out an interlibrary loan (ILL) request form, please check the University of Houston Libraries online catalog to verify that the Libraries do not already own the item that you are requesting.
To fill out interlibrary loan forms correctly, you must know how to read and interpret data that appear on bibliographic citations and then transfer that data to appropriate fields on the ILL request forms. Bibliographic citations may appear in paper or electronic indexes which list citations to articles and other materials organized by topic. A list of bibliographic citations may also appear at the end of articles.
Bibliographic citations may describe the following categories of materials:
We need full journal title, author of article (supply last name first followed by forename(s)), title of article, volume, issue number, date, pagination, and ISSN, if available.
Ask the staff at the Information Desk (First Floor, Gold Wing), for a reference book that will give you full titles of abbreviated journal titles. Journal titles that are given to us only as abbreviations will result in delays as staff attempt to locate the full title. However, if you are unable to locate the full journal title, do not try to guess at what the abbreviations stand for. Submit the request with the abbreviated journal title.
Different databases may represent the volume number, issue number, date, and pagination data in various formats and order.
| Vol 31 (6): 210-215 | means | volume 31, issue number 6, pages 210-215 |
| 1994 Spring, 22:1, 19-36 | means | volume 22, issue number 1, 1994 Spring, pages 19-36 |
| v 23/2, 14-19 | means | volume 23, issue number 2, pages 14-19 |
| 55: 2625-9 O 25 1997 | means | volume 55, October 25, 1997, pages 2625-2629 |
| 28: 116-30 no 1 1997 | means | volume 28, issue number 1, 1997, pages 116-130 |
| 1997, 10, 5-16 | means | volume 10, 1997, pages 5-16 |
Example of full citation from PsycINFO database:
DOCUMENT TYPEIf your citation comes from the PubMed database, supply the PMID (PubMed identifier) number in the Notes field of the ILL request form. We process most requests for articles from medical journals using the DOCLINE system which will transfer all the data about the item you are requesting by simply typing in the PMID number. Since no rekeying is necessary on the part of the ILL staff, your requests will be processed quickly and accurately.
10: Senaris-Rodriguez J, Martinez-Serrano A, Rodriguez-Durantez JA, Soleto-Martinez J, Gonzalez-Lopez JL.
Surgical treatment for bunions in adolescents.
J Pediatr Orthop B. 1998 Jul;7(3):210-6.
PMID: 9702671 [PubMed - indexed for MEDLINE]
The best way to identify articles that appear in books is by the appearance of the word IN in the source field. The numbers preceding the word IN represent the page numbers of the article and the information following the word IN refer to the author and title of the book, place of publication, name of publisher, and publication date.
TITLE
Exodus Imagery in The Grapes of Wrath
AUTHOR(S)
Perkin,-J.-R.-C.
SOURCE (BIBLIOGRAPHIC CITATION)
79-93 IN Bevan-David (ed.). Literature and the Bible. Amsterdam : Rodopi, 1993. 206 pp.
SERIES
Rodopi-Perspectives-on-Modern-Literature, Atlanta, GA (RPML); 9
International Standard Numbers
0923-0416
LANGUAGE
English
PUBLICATION TYPE
book-article
We need information about the author and title of the article as well as complete information about the conference or symposium, e.g., full name or title of conference/symposium; conference number; meeting date(s); place where meeting was held; editors, sponsoring agencies; and, if published, publisher and publication date(s). Please note that meeting and publication dates may be different. Do not include a meeting date as the publication date. Why do we need all this information? A conference may be held more than once in different places and on different dates. Many conferences are never published. In such cases, contacting authors, editors, or sponsoring agencies may be the only way to locate a copy of your article.
DATABASE NO:
BL LOCATION: DSC Stock: 98/31930
CONFERENCE: Symposium -- 1998 May : Lausanne; Switzerland
SOURCE: Nutritional aspects of osteoporosis
PUBLISHER: New York; Springer; 1998
STANDARD NO: ISBN: 0387984941
MATERIAL TYPE: Papers
MAIN LANG: English
CONTENTS:
PAPER: CN027482232
TITLE: Calcium Intake and Age Influence Calcium Retention in Adolescence
p. 3-10
AUTHOR(S): Weaver, C. M.; McCabe, G. P.; Peacock, M.
To construct a full conference title for this paper, you need to include data from both the SOURCE and CONFERENCE fields: Nutritional aspects of osteoporosis; Symposium, 1998 May, Lausanne, Switzerland.
Database: Conference Papers Index
TI:
Title
Experimental correlation for average heat transfer
coefficient at the wall of a circulating fluidized bed
AU:
Authors
Mahalingam, M; Kolar, AK
AF:
Author Affiliation
Indian Inst. Technol., Madras, India
CS:
Conference Sponsor
American Institute of Chemical Engineers (AIChE)
CF:
Conference
CFB-4: 4th International Conference on Circulating Fluid
Beds, Somerset, PA (USA), 1-5 Aug 1993. (World
Meeting Number 933 5035)
To construct a full conference title for this paper, you need to include data from both the Conference and Conference Sponsor fields: CFB-4: 4th International Conference on Circulating Fluid Beds, Somerset, PA (USA), 1-5 Aug. 1993. Conference sponsor: American Institute of Chemical Engineers (AIChE).
When you are requesting books or other monographs, please supply the following information: author(s), title, edition (e.g., 2d edition; revised edition), place of publication, publisher, publication date, series statement (if available), ISBN (if available). If we cannot locate a copy of the edition that you have indicated, we will automatically attempt to obtain a copy of another edition, unless you specify otherwise.
DOCUMENT TYPE
Authored-Book; Book
TITLE
Breakdown: A personal crisis and a medical dilemma (2nd ed.).
AUTHOR
Sutherland,-Stuart
PUBLISHER
New York, NY, USA: Oxford University Press. (1998). viii, 308 pp.
ISBN
0198523807 (hardcover)
PUBLICATION YEAR
1998
LANGUAGE
English
When searching the ERIC database, pay attention to the Accession Number located at the end of the author statement or title statement, if there is no author. If the accession number begins with ED, electronic full text is available if the message "Full Text from EDRS" appears after the ED number. The UH Libraries also has a copy of ED documents in microfiche in the Access Services Room (First Floor, Gold Wing). Ask for assistance at the Service Desk.
Improving Schools Study: Another Way To Look at Raising Student Achievement (A Preliminary Study). (ED421482) Full Text from EDRS. Check Library Catalog for holdings
Please include the author, title, degree, name of degree-granting institution, and date.
TI: Time and Power: The Social Construction of Time in Modern Fiction
AU: Hama,-Mark-Louis
SO: Dissertation-Abstracts-International,-Section-A:-The-Humanities-and-Social-Sciences, Ann Arbor, MI (DAIA). 1998 June, 58:12, 4646 DAI No.: DA9817923. Degree granting institution: Tulane U, 1997
AN: 1998079217
In the above citation, the name of the degree granting institution and date, i.e., Tulane U, 1997, are found at the end of the SOURCE (BIBLIOGRAPHIC CITATION) field. Ignore the rest of the data in the SOURCE field.
Database: Dissertation Abstracts
PUBLICATION NUMBER: AAT 9916543
TITLE: The effects of education reform on the role of high school principal:
perceptions from Kentucky's public school principals
AUTHOR: Rowland, Michael Duane
DEGREE: EdD
SCHOOL: Spalding University
DATE: 1999
The UH Libraries have been a depository library for U.S. government publications since 1957. Government documents have their own classification number, called a SuDOCS number, which is also used by our library. When requesting government documents not owned by the UH Libraries through ILL, please include this number on your ILL request.
Database: Monthly Catalog of Government Publications
CURRENT SUDOCS #: Y 4.B 85/2: S.prt.99-83
MOCAT # / REC #: 86001928
OCLC #: 12732410
ITEM #: 1035-A-1
ITEM #: 1035-B-1(MF)
SUDOCS #: Y 4.B 85/2:S.prt.99-83
AUTHOR: Koitz, David.
TITLE: Social Security, Medicare, and the unified budget : a
report / prepared by the Congressional Research Service
for the Committee on the Budget, United States Senate.
PUBLICATION INFO: Washington : U.S. G.P.O., 1985.
PHYSICAL DESC: x, 112 p. : ill. ; 24 cm.
